Time management in the practice of law

Advocacia, A Gestão do Tempo no Exercício da

doi:10.22167/2675-6528-202602691

Article

September 30, 2026

Time management in the practice of law

Time Management in the Practice of Law

Arthur Leonardo Silva Morais; Marcos Aurélio Lopes

DOI: 10.22167/2675-6528-202602691

Article derived from a Course Conclusion Work (TCC), with content based on the student’s original work and adapted to the editorial format of the E&S Magazine with the support of the ResumeAI tool, an artificial intelligence solution developed by Instituto Pecege for textual synthesis and organization.

Summary

The judicialization of law, billing for productivity, and the intensification of work routines have made time management a relevant competence for the practice of law. The objective was to analyze the importance of time management in law practice, examining its impacts on professional efficiency and compliance with procedural deadlines, as well as strategies and tools that could contribute to productive and sustainable legal practice. A descriptive research with a quantitative approach was conducted, through a survey-type study, with the application of an electronic questionnaire to 83 legal professionals working in law firms and corporate legal departments. The form was organized into thematic blocks on sociodemographic profile, work routine, use of time management tools and techniques, and impacts on productivity and mental health. The results showed a high workload among respondents and recurring difficulties in organizing daily activities, despite many stating they planned their tasks and considered their management efficient. It was found that knowledge about time management tools and techniques was widespread, but the structured adoption of these methods was still limited, with simpler strategies predominating. It was concluded that time management plays a relevant role in organizing the professional routines of law practice, being influenced not only by individual practices but also by structural factors of the organizational environment.

Keywords: Attorney/ Lawyer; Law; Efficiency; Tools; Productivity.

1. Introduction

In the contemporary scenario, marked by technological advancement and increasing connectivity, time is increasingly perceived as a scarce resource. This perception is intensified by population concentration in urban centers, the incentive for productivity, and the adoption of accelerated lifestyles, which impose multiple simultaneous activities and responsibilities inherent to adult life (Padilla, 2021). Consequently, important activities may be neglected in favor of demands considered more urgent, often linked to the work environment.

In the legal field, time plays a crucial input role for the practice of law. The nature of the profession is intrinsically linked to the fulfillment of procedural deadlines that are non-extendable and regulated by law, applicable to all legal professionals. Missing a deadline can constitute a serious error, with the potential to cause irreversible harm to clients’ rights.

The relevance of the topic is accentuated by data from the National Council of Justice (2025), which indicate a scenario of high litigiousness in Brazil. In 2024, the Judiciary ended the year with approximately 80.6 million pending cases, and about 39.4 million new cases were filed, consolidating the country as one of the most litigious in the world.

Besides the pressure for productivity, the mental health of professionals is a critical factor. The National Association of Occupational Medicine (ANAMT, 2019) reveals that about 30% of Brazilian workers suffer from burnout syndrome, an occupational disease recognized by the World Health Organization (Jornal da USP, 2023). Brazil ranks second worldwide in the number of diagnosed cases (Fund. Oswaldo Cruz, 2025).

Lawyering, in particular, is a profession with a high level of intellectual demand, requiring the constant production of extensive procedural documents and submission to rigorous and challenging deadlines. Mental illnesses widely affect Brazilian society, and legal professionals are no exception (Melo; Santos; Fernandes, 2023). In this context, efficient time management consolidates itself as an essential and increasingly necessary skill for the sustainable practice of law.

In environments with high litigiousness and strict deadlines, time management emerges as a central competence for the efficiency and sustainability of legal practice. Recent studies suggest that institutional interventions in law firms and companies, along with personal organization strategies, can mitigate burnout and stress (Neves; Nunes, 2025).

Despite the importance of time in legal activity, many Law professionals face significant difficulties in organizing and efficiently managing their daily demands. The high caseload, added to deadlines, the complexity of judicial demands, and the constant pressure for productivity, contributes to a scenario of work overload. Added to this is the lack of practical training focused on Time Management during undergraduate Law studies, which leads many attorneys to enter the job market without adequate tools to deal with such challenges.

Given this context, the need arises to understand how time management impacts the professional efficiency of lawyers in the practice of law. Thus, the present study aims to analyze the importance of time management in the practice of law, examining its impacts on professional efficiency and compliance with procedural deadlines, as well as assessing possible strategies and tools that can contribute to a more organized, productive, and sustainable legal practice.

2. Material and Methods

To meet the proposed objectives, a descriptive research with a quantitative approach was conducted. According to Gil (2022), descriptive research aims to evaluate characteristics of a specific population, while the quantitative approach allows for the quantification and analysis of collected data (Baptista and Campos, 2016). The research strategy adopted was the field survey, known as survey, which allowed for the collection of information directly from participants.

The study’s unit of analysis comprised 83 legal professionals. Participants were invited to collaborate voluntarily and worked in law firms and corporate legal departments. Participant selection was based on convenience, targeting lawyers with experience in the legal field, without excessive characterization of specific institutions.

The data collection instrument consisted of an electronic questionnaire, developed and applied through the Google Forms platform. This form was structured with 28 questions, organized into four distinct thematic blocks. The questionnaire’s design aimed to cover the central dimensions of the object of study, ensuring the necessary scope for the proposed analysis.

The first block, titled “Participant Profile”, gathered sociodemographic and professional variables, including sex/gender, age group, length of practice, education level, position, work arrangement, and organizational context. The second block, “Work Routine and Time Management”, focused on participants’ perceptions of workload, daily planning, difficulty in organizing tasks, and the occurrence of urgency situations or missed procedural deadlines.

The third block, “Time Management Tools”, investigated the use of diaries, applications, and legal systems, in addition to the knowledge and application of formal methods such as the Eisenhower Matrix, the Pomodoro Technique, and the GTD (Getting Things Done) Method. Finally, the fourth block, “Impacts on Productivity and Health”, employed Likert-type scales to measure the effect of time management on rework, stress, and mental health, and the perception of academic training in Law.

Data collection was carried out between January 31 and February 08, 2026. The electronic questionnaire was shared with participants via email and WhatsApp, facilitating access and participation. At the end of the collection period, 83 valid responses were obtained, which constituted the database for subsequent analysis.

Ethical considerations were observed by ensuring voluntary participation and anonymity of respondents. Information was collected confidentially, without personal identification, ensuring the privacy of shared data. In accordance with Article 1, item I, of Resolution No. 510/2016 of the National Health Council, and after evaluation of the Ethical Considerations Form (ECF), there was no need for submission to the Research Ethics Committee (CEP).

For the data analysis, the collected responses were exported and consolidated into spreadsheets using Microsoft Excel® software. In the first stage, dynamic tables were structured, allowing the grouping of responses by categories and profiles. Variable cross-tabulations were performed by applying filters, enabling the segregation and comparison of results according to the participants’ professional context.

In a second stage, for questions that allowed multiple selections, data normalization was performed. This procedure involved breaking down the answers into distinct rows per selected item, using Power Query with code in the M language. The structuring of this code was supported by an Artificial Intelligence tool, with subsequent review to ensure consistency and analytical adequacy. Some results were compared through descriptive analyses, also with MS Excel® software, and grouped into tables (Lopes et al., 2019).

3. Results and Discussion

The analysis of the collected data revealed that time management in law practice is a crucial competence, although permeated by significant challenges, directly influencing professional efficiency and the well-being of lawyers. Initial results indicated a high workload and recurring difficulties in organizing daily activities among respondents, even with many stating they plan their tasks and consider their management efficient. It was observed that knowledge about time management tools and techniques is widespread; however, the structured adoption of these methods is still limited, with a preference for simpler organizational strategies. These findings corroborate the premise that time management is a pillar for productive and sustainable legal practice, but its effectiveness is modulated by individual and structural factors of the work environment.

From the sociodemographic profile and work routine

The sociodemographic profile of the 83 research participants showed a predominance of female professionals, representing 71.08% of the sample, with the most significant age group concentrated between 30 and 43 years old, encompassing 59.04% of respondents. These data are in line with recent studies by Fundação Getúlio Vargas (2024), which indicate a growing female participation in Brazilian law. The academic qualification of the participants is notably high, with 81.83% holding postgraduate degrees, specialization being the most common modality, with 54.22%.

The majority of respondents work in legal departments (74.70%) of organizations with more than a thousand employees (48.19%), differing from the general scenario of Brazilian law practice, where autonomous practice is more prevalent (Fundação Getúlio Vargas, 2024). The predominant work regime is hybrid, adopted by 51.81% of participants, followed by in-person (31.33%). This context suggests that the sample reflects the reality of practitioners in structured corporate environments, where time management is essential to deal with the multiplicity of demands and responsibilities, which may not fully apply to autonomous lawyers or those in small firms.

Regarding the work routine, 69.88% of participants considered their workload high or excessive, evidencing intense work pressure. This perception is reinforced by the difficulty in organizing daily tasks, reported as frequent or always present by 46.99% of attorneys. These results reflect the scenario of high litigation in Brazil, with millions of pending cases and new ones filed annually, according to data from the National Council of Justice (2025), which imposes a structural overload on the legal system.

Despite the high workload and organizational difficulties, 59.03% of participants stated that they frequently or always plan their workday or week. However, 56.62% consider their time management efficient only sometimes, rarely, or never, while 43.37% consider it efficient always or frequently. This apparent contradiction suggests that, although there is an individual planning effort, the complexity and volume of demands may compromise the effectiveness of time management in practice.

Regarding missed deadlines or urgent work, 26.51% of participants stated they experience this situation always or frequently. However, more than half of the respondents (50.60%) indicated that they rarely or never miss deadlines, suggesting that, despite difficulties, professionals manage to maintain minimal control over their procedural obligations. This ability to avoid missing deadlines, even under pressure, is crucial in law practice, where such failures can lead to irreversible losses for clients.

When comparing legal department professionals with those in law firms, it was observed that 43.55% of those working in departments rarely or never work under urgent conditions or miss deadlines, while 71.82% of law firm attorneys reported the same perception. This difference may be related to the greater negative repercussion of missing deadlines for law firms, which deal directly with procedural consequences. Additionally, 66.67% of law firm professionals consider themselves efficient in time management, in contrast to 35.48% of those working in legal departments, indicating a higher self-perception of efficiency in environments with greater direct exposure to deadlines.

Impacts on productivity and health due to lack of efficient time management

The research revealed that the lack of efficient time management has significant impacts on the productivity and health of legal professionals. More than half of the participants, 53.01%, had already participated in some time management training. Although this data indicates an awareness of the topic, the relatively balanced distribution between groups suggests that the broad and structured dissemination of training is not yet a consolidated reality in the legal field. Participation in training demonstrated a potential to increase efficiency, as only 20.45% of trained professionals reported missing deadlines or working under urgent conditions, compared to 33.33% of those not trained.

The relationship between lack of time organization and rework was widely recognized, with 68.68% of participants agreeing or fully agreeing that the absence of organization generates rework in their professional routine. This finding underscores that rework is a direct consequence of inefficiency in time management, negatively impacting productivity and the quality of deliverables. Poor time management was also strongly associated with increased stress, with 89.15% of the sample agreeing or fully agreeing with this statement, highlighting the relevance of the topic in the face of contemporary challenges in law practice.

Work overload was identified as a preponderant factor for negative impacts on mental health, with 92.8% of respondents agreeing or fully agreeing with this statement. This high percentage corroborates data from the National Association of Occupational Medicine (ANAMT, 2019) and the Oswaldo Cruz Foundation (2025), which point to Brazil as one of the countries with the highest incidence of burnout and occupational stress. All interviewed individuals working in person agreed with the occurrence of negative impacts on mental health due to overload, suggesting that hybrid or remote work arrangements may offer a more favorable work environment for professional well-being.

The academic training in Law was perceived as deficient in time management preparation, with 91.52% of participants disagreeing or totally disagreeing with the statement that graduation prepares the professional to better manage time. In contrast, 80.72% agreed or totally agreed with the importance of including a time management course in the undergraduate curriculum. This gap in legal education may contribute to lawyers entering the job market without adequate tools to deal with the complex organizational demands of legal practice, reinforcing the need for more pragmatic approaches in curricula.

Time Management Tools and Techniques

Regarding the knowledge and use of time management tools and techniques, 93.98% of participants stated they knew at least one tool, while only 6.02% knew none. Among the most mentioned tools as known, the to-do list stood out with 28% of mentions, followed by the Kanban board with 18% and the Pomodoro technique with 12%. This data suggests that knowledge of time management methods is relatively widespread among the professionals in the sample, although the preference leans towards simpler and more intuitive methods.

When asked about the effective use of these tools in daily life, 18.07% of participants indicated they do not use any. The remaining 81.93% primarily use the task list, the Kanban board, and the Pomodoro technique. Age group analysis revealed that professionals between 30 and 43 years old showed the highest rate of practical tool adoption (61.22%), while younger individuals (18 to 29 years old) had the lowest rate (33.33%). This pattern may indicate that professional experience and autonomy over the work routine influence the adoption of more structured tools.

A similar pattern was observed when crossing the use of tools with the level of schooling. The proportion of respondents who use some time management tool grows significantly with the increase in academic qualification: only 13.33% of those with a complete university degree use tools, compared to 53.33% of specialists, 83.33% of those who have taken an MBA, and 80.00% of masters. These results suggest that continuous learning and professional qualification can contribute to the dissemination and adoption of more structured time management practices, indicating a correlation between education and appropriation of methods.

The adoption of time management tools has been shown to be associated with a more positive perception of efficiency. Among those who use tools, 53.33% consider themselves efficient in their own time management, compared to 31.58% of those who do not. However, the mere adoption of a tool, in isolation, was not sufficient to reduce missed deadlines or daily organizational difficulties, as the percentages of those who miss deadlines or work under urgent conditions were practically identical between users (26.67%) and non-users (26.32%) of tools. Similarly, difficulty in organizing daily tasks was reported by 46.67% of users and 47.37% of non-users, indicating that organizational and contextual factors exert significant influence.

Regarding task management platforms, 95.18% of participants knew at least one, with Google Calendar (30%), Trello (26%), and Monday.com (15%) being the most mentioned. In daily use, 71.08% use some platform, with Google Calendar (55%) and Trello (28%) being the most popular. The preference for digital calendars was significant, with 55% of participants opting for applications and software, although 39% still prefer traditional methods. This digital inclination, however, does not eliminate the persistence of a contingent that adopts more conventional practices or does not resort to formal organizational tools.

The main challenges related to time management in law practice, according to the participants, include constant interruptions (23%), an excess of administrative activities that do not add value (20%), and an excessive volume of cases and simultaneous demands (20%). Lack of planning and task prioritization (15%), pressure for productivity without organizational support (12%), and meeting procedural deadlines amidst a high workload (11%) were also pointed out as relevant obstacles. These factors, according to Guimarães (2021), reinforce “time myopia,” where the predominance of urgent demands hinders long-term planning and the building of strategic results.

Difficulties in time management are not limited to individual organization, but are also associated with structural characteristics of the organizational environment. Participants suggested organizational changes to improve time management, highlighting the use of technology for automation of repetitive activities (19.64%), the reduction of unnecessary meetings (16.62%), and the offering of training on time management and productivity (14.80%). These proposals reinforce the need for institutional interventions, such as “legal operations” (FGV, 2025), which aim to create support areas to absorb administrative tasks, allowing lawyers to focus on activities of higher strategic value and promote more efficient and sustainable time management.

4. Conclusion

The present study aimed to analyze the importance of time management in the practice of law, examining its impacts on professional efficiency and compliance with procedural deadlines, as well as strategies and tools that could contribute to productive and sustainable legal practice. It was found that legal professionals face a high workload and recurring difficulties in organizing daily activities, despite many stating that they plan their tasks and consider their management efficient. It was observed that, although knowledge of time management tools and techniques is widespread, the structured adoption of these methods still occurs in a limited way, with a predominance of simpler strategies. The research showed that the lack of time organization generates rework and significantly contributes to increased stress, negatively impacting lawyers’ productivity and mental health. It was also noted a gap in academic legal training, which, according to participants, does not adequately prepare for time management.

The main contribution of this work lies in reinforcing that time management in law practice does not depend solely on individual initiatives, but also on structural transformations in the organizational environment. The identified challenges, such as constant interruptions, excessive administrative tasks, and a high volume of simultaneous demands, suggest the need for institutional interventions, such as the automation of repetitive tasks, the reduction of unnecessary meetings, and the offering of specific training. Therefore, it is suggested to include disciplines on time management in undergraduate law programs to better prepare future professionals. As a limitation, it is highlighted that the sample was predominantly composed of attorneys working in the legal departments of large companies, which may not fully reflect the reality of self-employed professionals or those in small firms. Future studies could explore these distinct realities and deepen the analysis on the effectiveness of specific organizational interventions.

Bibliographic References

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Stakeholder Engagement Factors in International Technology Transfer to a Public Hospital

This study described the critical factors perceived for stakeholder engagement in international technology transfer in a public hospital, with a focus on planning. The objective was to describe these conditioning factors, according to the perception of professionals. A single case study was conducted, applying a questionnaire to 25 professionals and using content analysis, complemented by descriptive tabulations. The main obstacles identified were resistance to change (72%), funding (64%), lack of communication (60%), and bureaucracy (40%). Only 28% of respondents recognized the existence of adequate tools for stakeholder management, while 48% denied it and 24% did not know. Exploratory cross-tabulations indicated variations in the assessment of influence according to time of practice, but did not establish causal relationships. Lack of engagement was associated with delays, low adherence, waste of resources, communication failures, compromised knowledge absorption, and risks to patient safety. The conclusions were limited to the perceptions of the researched group and supported preliminary recommendations for intersectoral communication and coordination.

Keywords: Case study; Project Management; Health innovation; Stakeholders; Public sector.

Economy

October 19, 2026

End of the 6×1 scale: what do the numbers allow us to conclude?

Following the promulgation of the end of the 6×1 shift system, the debate on the shorter workday moves to implementation and requires distinguishing social benefits from economic costs. The end of the 6×1 shift system transitioned from legislative discussion to a constitutional change in Brazil. On October 16, 2026, the National Congress promulgated Constitutional Amendment No. 141/2026, originating from Proposal […]

Artificial Intelligence

October 16, 2026

Why study if AI exists?

When answers become easy, learning comes to mean more than just arriving at them. Why do I need to learn this if I can ask an artificial intelligence? This type of question has accompanied education for decades. Why learn an operation if a calculator exists? Why memorize information if it can be found […]

Tax Management

October 15, 2026

Pink tax and the gender of price

How different marketing treatments for men and women are incorporated by consumption taxation Imagine a shelf on which two razors of the same brand and intended for the same purpose are displayed side by side: one has dark packaging and promises strength, precision, and efficiency; the other comes in shades of pink or […]

Health

October 13, 2026

The missing link in health transformation

Why is innovation not enough to drive changes in organizations and health systems Digital transformation has become a strategic priority for health systems worldwide. Electronic health records, artificial intelligence, telemedicine, remote monitoring, and data analysis are now part of the strategic agenda of governments and health organizations. Paradoxically, […]

Marketing

October 09, 2026

Bitcoin or pets: what Artificial Intelligence would not see

A real-life consumer intelligence case shows what gets left out of the brief A few years ago, an American insurance company hired a specialized consumer intelligence firm to answer three questions: The insurer was also considering launching paid insurance in bitcoin. At the time, the consultancy’s workflow was as follows: the analyst created a query […]

School Management

October 06, 2026

The school is not a casino: when trading cards become currency in the playground

Why, for certain students, does school manage to offer so few experiences of achievement? The World Cup is over. Brazil left the competition, the school holidays came, the final was played and the football calendar moved on. It would be reasonable to imagine that, with the end of the tournament and the return to classes, […] would also begin

Energy Transition

September 30, 2026

Renewable energies: the Brazilian advantage

Brazil needs to invest in the capacity to transform natural resources into innovation, productivity, and development. Talking about energy is talking about development. Behind industry, transportation, services, cities, and increasingly artificial intelligence, there is an energy infrastructure that sustains the economy. Understanding a country’s energy matrix is understanding […]

Data Analysis

September 30, 2026

When the data changes, has reality changed?

An analysis of almost 20 million teaching positions-year between 2020 and 2025 shows how changes in population composition and record production can alter the interpretation of historical series Between 2020 and 2025, the number of formal teaching employment positions identified in RAIS (Annual Relation of Social Information), from the Ministry of Labor, […]

Artificial Intelligence

September 28, 2026

Artificial intelligence and the trends

Why do so many people join in on the fun with ChatGPT? I was never the trend person. I still am not. Some pass through my timeline, I see them, I find them interesting but not to the point of trying them out. This was the case, inclusive, with some recent waves of images made by artificial intelligence, like the 80s trend, the one that […]

Tax Management

September 01, 2026

Tax reform and estate planning in the countryside

Efficiency in managing taxes facilitates governance and allows for the organization of family succession. Rural wealth organization has become a strategic measure in light of the tax reform in Brazil, which came into effect this year. The planning of activities and rural wealth management, through tools such as the transition from an Individual to […]

Renata de Gaspari Valdejão Almeida

Artificial Intelligence

August 05, 2026

Inside the company and off the radar: the risks of Shadow AI

According to Microsoft, 75% of professionals already use artificial intelligence at work without company approval. The use of generative artificial intelligence is already part of the corporate routine. Tools like ChatGPT, Copilot, and other platforms help professionals produce texts, analyze data, create presentations, and accelerate tasks in practically all sectors. But this advance […]

Renata de Gaspari Valdejão Almeida

Strategy

July 02, 2026

The future as a competence

Academic interest reinforces the projection of scenarios as an essential tool for decision-making. While some companies are still trying to get the next step right, others are already working with multiple possible futures — and preparing for all of them. But after all, what does it mean to “think about the future”? Is it a trend, a strategy, or a new competence that […]

Renata de Gaspari Valdejão Almeida

Innovation

Technology

May 21, 2026

Agro SP Corridor: innovation, institutional articulation and future

Pecege commands the executive operation of the 400 km ecosystem activities that became known as the Brazilian agro Silicon Valley In 2025, in addition to taking over the management of the Piracicaba Technology Park, the Pecege Institute was also designated to command the executive operation of the State Agribusiness Innovation Corridor activities, the so-called […]

Education

April 27, 2026

How to turn a TCC into a business

New management of the Piracicaba Technology Park offers consulting to MBA graduates The new project director of the Piracicaba Technology Park (PTP), Alexandre Barreto, often says that one of the greatest rewards he has ever had in life was seeing his MBA USP/Esalq students structure companies from their final projects […]

Technology

March 20, 2026

The human repertoire in the age of AI

Critical thinking and creativity are irreplaceable in the work of a marketing professional Artificial Intelligence (AI) is capable of incredible feats, but it does not yet possess the judgment, empathy, intuition, and strategic creativity necessary to do the job of a good marketing professional. In this area, it is important to know how to use the tool to automate […]

Renata de Gaspari Valdejão Almeida

Agribusiness

Innovation

February 23, 2026

ESG as a growth strategy in a cooperative in RS

Santa Clara balances social and environmental responsibility with innovation Founded in 1911 by Italian immigrants in Carlos Barbosa, in the Serra Gaúcha region, Cooperativa Santa Clara is an example that it is possible to balance economic growth with social and environmental responsibility. From a small cheese production company, the organization has evolved into a […]

Renata de Gaspari Valdejão Almeida

Agribusiness

Innovation

January 22, 2026

Brazil free of Foot-and-Mouth Disease: what changes for Brazilian beef?

With a herd of over 200 million head of cattle, the country is currently the leader in exports. Brazil recently received, for the first time, the certification of country free of foot -and-mouth disease without vaccination, conferred by the World Organisation for Animal Health (WOAH). The seal strengthens the country’s position as a reliable supplier of meat for the […]

Renata de Gaspari Valdejão Almeida

Innovation

December 09, 2025

Innovation: the new cycle of the Piracicaba Technology Park

Instituto Pecege assumes management, betting on the creation of new businesses Starting in 2026, Instituto Pecege will assume the management of the Piracicaba Technology Park (PTP). Among its responsibilities will be the administration, operation, maintenance, and expansion of the park, in addition to fostering activities in innovation, entrepreneurship, and science and technology. The choice was made […]

Renata de Gaspari Valdejão Almeida

July 06, 2026

Large-Scale Architecture: DSR-SCRUM Change Management

Mônica Alessandra Guerios; Maria do Carmo Assis Todorov Abstract generated by ResumeAI, an artificial intelligence solution developed by Instituto Pecege focused on synthesis and writing. Architecture and urbanism are configured as essential bases in an increasingly complex and challenging urban space, where the intrinsic connection between social, environmental, and technological issues […]