Executive Summary

May 07, 2026

Agile Methods in Quality Management Automation

Maria da Graça Bezerra de Andrade; Jessica Suarez Campoli

Summary prepared by the ResumeAI tool, an artificial intelligence solution developed by the Pecege Institute focused on synthesis and writing.

Quality has consolidated itself as a fundamental strategic factor for the competitiveness of organizations in the contemporary market, acting as a differentiator that allows companies to meet and exceed the growing expectations of increasingly informed consumers. As highlighted by Feigenbaum (1961), quality is measured by the ability of a product or service to satisfy customer needs, which requires a robust, process-oriented organizational structure. In this sense, quality management, when implemented effectively, positions the organization at a level of excellence, allowing the creation of sustainable competitive advantages over competitors (Navarro, 2022). To operationalize these concepts, companies adopt established methodologies, such as Six Sigma and Lean Manufacturing, in addition to management systems based on the ISO 9001 standard (ABNT, 2015). This standard is based on essential principles, such as customer focus, leadership, people engagement, and process approach, aiming to ensure that stakeholder expectations are understood and met systematically.

Technological evolution has driven a significant transformation in document and requirements management, critical areas for maintaining regulatory compliance. Historically, document control was carried out through physical files and printed papers, which generated severe limitations, such as human errors, misplacements, and difficulties in access and traceability. With the advent of information technologies, there was a transition to electronic spreadsheets, which, although representing an advance, proved insufficient to manage large volumes of data and the complexity inherent in modern quality processes. According to Araujo and Coelho (2018), document management must consider the entire lifecycle of documents and their informational value, requiring systematized and integrated practices that rudimentary tools cannot supply. Moraes (2018) reinforces that traditional methods need to be complemented by computerized systems capable of offering the agility and precision required by contemporary demands.

In this scenario of digital transition, software emerges as structured tools for data manipulation, providing functions and performance that allow organizations to introduce innovations and improvements rapidly (Pressman, 2011). The integration of structured information systems allows for deeper critical analyses and more effective decision-making (Vieira Filho, 2007). In parallel, agile methods, which emerged in the 1990s as a response to traditional models seen as bureaucratic and slow, began to be applied outside of software development, reaching project management and quality management (Gomes, 2014). Although originally conceived for small teams, agile methods, such as Scrum and Kanban, show potential for optimizing processes in large corporations by emphasizing continuous feedback and rapid adaptation to changes (Dingsoyr et al., 2012). Agility derives from valuing the tacit knowledge of the team and the pursuit of simplicity and focus on people (Boehm, 2002). Thus, the central objective of this analysis is to investigate how the use of agile methods and automation through requirements management software can optimize quality management systems, promoting efficiency and compliance.

The methodological foundation of this study is based on a descriptive and qualitative approach, structured to establish relationships between the investigated variables through standardized data collection techniques. According to Kauark (2010), descriptive research often takes the form of a survey, aiming to analyze phenomena and processes in their real context. The procedure was divided into six rigorous operational steps to ensure the integrity of the results. The first step involved defining the topic and elaborating the research project, establishing the foundations for the investigation. In the second step, the Project Model Canvas methodology, developed by José Finocchio Júnior, was used to structure the initial logic of the study collaboratively and visually. This model allowed the alignment of essential project components, such as justifications, objectives, benefits, requirements, and constraints, facilitating communication and strategic decision-making (Finocchio, 2013).

The third stage consisted of a narrative literature review, which allowed the construction of a solid conceptual base on quality management, ISO 9001, and agile methods. This type of review is fundamental for gathering and critically analyzing relevant academic works, providing a broad understanding of the state of the art (Cavalcante; Oliveira, 2020). In the fourth stage, a structured questionnaire was developed, a common tool for seeking primary information directly from the researched subjects (Miranda, 2020). The instrument was designed to capture perceptions about software usability, advantages, disadvantages, and challenges in implementing agile technologies and methodologies. The fifth stage comprised data collection, carried out between January 24 and September 15, 2025, through a digital platform that ensured anonymity and the participation of professionals from different regions and sectors. Finally, the sixth stage involved the analysis and interpretation of the collected data, following ABNT standards and using criteria of clarity and objectivity.

The detailing of the Project Model Canvas revealed that the justifications for automation lie in the need to overcome “rigid” processes and the pursuit of competitive advantages. The expected final product was the validation of software use to verify real benefits. Among the identified stakeholders were quality software suppliers and end customers. The established premises considered the availability of engineers and qualified labor, while the risks involved the possibility of low questionnaire response rates, with the goal of obtaining at least 100 respondents, although the final number was 53 professionals. The timeline was divided into initiation, planning, execution, and closure phases, according to the PMBOK guide guidelines (PMI, 2021). The execution phase focused on applying the questionnaire to identify requirement management software with greater market acceptance and to evaluate the reliability of these systems from the user experience perspective (Assunção, 2019).

The results obtained from the sample of 53 professionals revealed a diverse profile, with a predominance of the age group between 36 and 45 years, representing 25 participants. In terms of gender, the sample was balanced, with 28 men and 25 women. Regarding hierarchical level, there was a strong presence of leadership roles, with 10 managers, seven professionals in management or director positions, and 23 professionals in strategic leadership positions in the overall sum. The Quality Management sector was the most representative, with 18 respondents, followed by areas such as Production and Logistics, Administration, and Engineering. This diversity of roles allowed for a comprehensive analysis of perceptions about technology in different organizational contexts.

Regarding the usability and reliability of quality management software, the data indicated a widely positive perception. Of the total participants, 34 fully agreed that these systems are secure and reliable, while 15 expressed partial agreement. Only one participant expressed total disagreement. This data corroborates the view of Assunção (2019), who states that reliability should be evaluated by both technical metrics and user experience perception. Automation, therefore, is seen as a mechanism that generates tangible results for organizations, as indicated by 37 respondents who fully agreed with this statement. The efficiency and reliability provided by automation are fundamental for continuous improvement and decision-making support (Rocha and Oliveira, 2017; Vieira Filho, 2007).

The investigation into the effective use of specific software revealed that 34 out of the 53 participating companies already use computerized systems to support quality management. Among the tools cited, software such as Qualiex, Qualyteam, SoftExpert, SAP, and 8Quali stood out. The most implemented modules in these organizations include document management, incident and non-conformity management, action plans, and performance indicator management. This scenario reflects a clear digitalization trend, aligned with the need for greater traceability and control (Pressman, 2011). The benefits most cited by professionals were the availability of real-time information, with 36 mentions, and the improvement in the level of control, with 27 mentions. Other relevant advantages included greater integration between areas (23 mentions), agility in decision-making processes (22 mentions), and reduction of internal costs (15 mentions).

Despite the benefits, software implementation faces significant barriers. The cost of maintaining licenses was pointed out by 16 respondents as the main disadvantage, followed by organizational and cultural changes and incompatibility between existing systems, both with 14 mentions. Resistance to change by the teams was identified as the biggest practical challenge, cited by 42 participants. This phenomenon is common in digital transformation processes, requiring not only infrastructure but a change in mindset (Araujo and Coelho, 2018). Furthermore, the lack of training or knowledge about the technology was mentioned by 31 professionals, reinforcing the need for investment in continuous training to ensure that the tools are used to their full potential (Assunção, 2019). The limitation of human and material resources was also an obstacle cited by 23 respondents.

Regarding the application of Agile Methods in quality management, the results were promising. Professionals indicated that the use of frameworks such as Scrum and Kanban improves communication between teams (16 mentions) and provides greater flexibility in planning (15 mentions). More efficient prioritization in requirements management automation was cited by 12 participants. According to Muniz (2023), the short development cycles and regular meetings typical of agile methodologies strengthen collaboration and facilitate early problem identification. Bueno (2023) adds that this adaptability is essential in dynamic business environments, allowing constant adjustments according to market needs. However, the difficulty in adapting short planning cycles to traditional structures was mentioned by 16 respondents, highlighting a cultural conflict that still needs to be overcome.

The discussion of the data allows us to infer that the integration between technology and agility represents a strategic opportunity for companies. Document automation, especially in organizations that still operate manually, is an urgent step to ensure compliance with ISO 9001 (ABNT, 2015). It is recommended that automation projects prioritize usability and security from the outset, incorporating service quality and user experience metrics. The involvement of top management is crucial, as leadership support is one of the pillars for successful Quality Management (Feigenbaum, 1961). Furthermore, software selection should be based on proven benefits and the ability to integrate with legacy systems to avoid rework (Dingsoyr et al., 2012). Continuous training emerges as the moderating element that allows overcoming cultural resistance and maximizing the return on technological investment.

It is concluded that the objective was achieved, as the analysis demonstrated that the application of agile methods and the use of requirements management software are effective strategies for optimizing the quality management system. The results showed that, although cultural and financial challenges exist, the benefits related to decision-making agility, process control, and real-time data availability outweigh the initial barriers. The integration between quality principles and digital tools promotes a more flexible and resilient organizational structure, capable of responding precisely to market demands and ensuring sustainable customer satisfaction.

Bibliographic References:

Araujo, Ana Paola da Silva Salgado; Coelho, Isabella Souza. Gestão documental: desafios e perspectivas na era digital. In: Encontro Regional de Estudantes de Biblioteconomia, Documentação, Ciência e Gestão da Informação, 2018.

Associação Brasileira de Normas Técnicas ISO 9000:2015 – Sistemas de gestão da qualidade – Fundamentos e vocabulário. Rio de Janeiro: ABNT, 2015.

Assunção, L. M. Confiabilidade de software e qualidade da experiência do usuário: um estudo quanti-qualitativo. 2019. 123 f. Dissertação (Mestrado em Engenharia Elétrica) – Universidade Federal de Uberlândia, Uberlândia, 2019. Disponível em: https://repositorio.ufu.br/bitstream/123456789/43523/1/ConfiabilidadeSoftwareQualidade.pdf.

Boehm, B. (2002). Get ready for agile methods, with care. Computer, 35(1), 64–69.

Bueno, L. A. Flexibilidade e adaptação em ambientes ágeis: impactos na gestão da qualidade. Revista de Engenharia e Tecnologia Aplicada, v. 11, n. 2, p. 78–92, 2023. Disponível em: https://www.revistaeta.com.br.

Cavalcante, Lívia Teixeira Canuto; Oliveira, Adélia Augusta Souto de. Métodos de revisão bibliográfica nos estudos científicos. Psicologia em Revista, Belo Horizonte, v. 26, n. 1, p. 83–102, 2020. Disponível em: <https://pepsic.bvsalud.org/scielo.php?script=sci_arttext&pid=S1677-11682020000100006>.

Dingsoyr, T., Nerur, S., Balijepally, V., & Moe, N. B. (2012). A decade of agile methodologies: Towards explaining agile software development. Journal of Systems and Software (Vol. 85, Issue 6, pp. 1213– 1221).

Feigenbaum, A. V. Total Quality Control. New York: McGraw-Hill, 1961;

Finocchio Júnior, José. Project Model Canvas: gerenciamento de projetos sem burocracia. São Paulo: Évora, 2013.

Gomes, A. F. (2014). Agile: Desenvolvimento de software com entregas frequentes e foco no valor de negócio. Editora Casa do Código.

Kauark, F.; Manhães, F.C.; Medeiros, C.H. Metodologia da pesquisa: guia prático. Itabuna. Ed. Via Litterarum, 2010.

Miranda, Gilberto José. Elaboração e aplicação de questionários. In: NOVA, Silvia Pereira de Castro Casa et al (org.). Trabalho de Conclusão de Curso: uma abordagem leve, divertida e prática. São Paulo: Saraiva Educação, 2020. p. 216-229

Moraes, Margarete Farias de. Gestão de documentos e arquivos: fundamentos e práticas. Universidade Federal do Espírito Santo, 2018. Material didático.

Muniz, R. Metodologias ágeis aplicadas à gestão da qualidade: uma abordagem prática. Revista Brasileira de Gestão e Desenvolvimento, v. 19, n. 3, p. 45–60, 2023. Disponível em: https://www.revistabgd.com.br.

Navarro, Bruno. Conheça a história da qualidade e seu uso na gestão empresarial. 2022. Disponível em: https://bdm.unb.br/bitstream/10483/21176/1/2018_RonaldoRodriguesPacheco_tcc.pdf.

PMBOK. Guia de Conhecimento em Gerenciamentos de Projetos (Guia PMBOK). 7° Edição. Português, 2021.

Pressman, R. S. Engenharia de software: uma abordagem profissional. 7ª Edição. McGraw Hill, 2011.

Rocha, Tatiana Maria; OLIVEIRA, Lucas Pereira de. Automação do sistema de gestão da qualidade: um estudo de caso em empresa de médio porte. Revista Produção Online, v. 17, n. 4, p. 1304-1325, 2017.

Vieira Filho, Geraldo. Gestão da Qualidade Total: uma abordagem prática. 2ª edição – Campinas, SP: Editora Alínea, 2007.

Executive summary from the Final Course Work of the Specialization in Project Management of the MBA USP/Esalq

To learn more about the course, click here and access the MBX Academy platform

Who edited this article

Most recent

You may also like

October 27, 2026

Effectiveness of the Brazilian Central Bank’s monetary policy and its possible social costs (1999-2024)

The conduct of monetary policy in Brazil, particularly under the inflation targeting regime, has been widely debated due to its possible impacts on inflation and economic activity. The study aimed to evaluate the effectiveness of Brazilian monetary policy, guided by the Selic rate, in controlling inflation, and to investigate its possible social costs during the period from 1999 to 2024. For this purpose, quarterly data on Gross Domestic Product (GDP), Broad Consumer Price Index (IPCA), Selic rate, and exchange rate, extracted from the Central Bank of Brazil, were used. The methodology employed a Vector Error Correction Model (VECM), preceded by stationarity and cointegration tests, and complemented by Impulse Response Function and Variance Decomposition analyses. The results indicated that inflation showed a strong inertial component, being predominantly explained by its own dynamics, while shocks in interest rates and exchange rates demonstrated a statistically limited impact on the IPCA. Additionally, it was found that GDP did not respond significantly to variations in the Selic rate, suggesting low sensitivity of economic activity to monetary policy during the analyzed period. In summary, it was concluded that monetary policy demonstrated limited effectiveness in controlling inflation, without, however, generating direct and significant social costs on Gross Domestic Product, which acts as the main driver of job creation.

Keywords: Cointegration; Econometrics; Inflationary inertia; Inflation targets; Gross Domestic Product.

October 27, 2026

Financial efficiency and risk mitigation in legal departments

The research investigated how governance mechanisms and internal controls, applied to “Legal Operations” practices, can strengthen the financial management and budgetary predictability of a legal department in a multinational company. The study aimed to diagnose critical points of the legal budget cycle, from forecasting to payment, and identify process improvements, indicators, and responsibilities between the legal and financial departments. To this end, an applied qualitative research was conducted, configured as a case study. Data collection included interviews with professionals from the legal and financial areas, documentary analysis of cost spreadsheets (2022-2024) and compliance policies, as well as mapping of the legal expenses flow. The results revealed fragilities in interdepartmental coordination, notably in the definition of cost centers and the use of budgetary control instruments. Gaps were observed in process monitoring and in the integration of information from external firms, as well as opportunities for routine automation and improvement of management indicators. Budgetary predictability was found to be impacted by exogenous factors, such as the dynamics of the Judiciary, and endogenous factors, such as the quality of information and the governance of the budget cycle. It was concluded that budgetary predictability depends on the maturity of governance applied to processes, data, and operational routines. A governance and control model for the legal budget was proposed, focusing on process standardization, strengthening monitoring, and improving decision-making, including process mapping, risk and control matrix, and performance indicators.

Keywords: Automation; Internal controls; Corporate governance; Legal Operations; Budgetary predictability.

October 27, 2026

Comparison of prepayment risk models in fixed-rate credit portfolios

The risk of early settlement in pre-fixed credit portfolios constituted a relevant challenge for Asset and Liability Management (ALM) in financial institutions, as it generated cash flow asymmetries and inefficiencies in hedging strategies. The work aimed to comparatively evaluate the predictive performance of traditional econometric and statistical models versus machine learning algorithms in estimating the Monthly Mortality Rate (SMM). To this end, a real database of credit operations originated between 2016 and 2025 was used, totaling approximately 500 million observations. Models such as Historical CPR, Beta Regression, Quantile Regression, Logistic Regression, Cox Proportional Hazards, and LightGBM were evaluated, with performance measured by Mean Absolute Error (MAE) and validated through temporal cross-validation with an expanded window. The results demonstrated the superiority of non-linear approaches, with the LightGBM model showing the best performance in the test period (Jan/2024 to Jul/2025), reducing MAE by 34.21% compared to the historical benchmark. Additionally, interpretability techniques based on SHAP values and survival analysis were employed to identify the contract rate spread, market rate, and bond age as the main economic determinants of prepayment. The application of the proposed model improved the accuracy of cash flow estimates and provided favorable evidence for refining the calculation of effective duration and the sizing of the institutional liquidity buffer, suggesting that more flexible models can optimize ALM management.

Keywords: Machine learning; ALM Management; Hedge; Financial modeling; Interest rate risk.

October 27, 2026

Imperative vs. reactive architecture: impact on debugging and error correction in iOS mobile development

The development of iOS mobile applications can be conducted under imperative and reactive architectures, directly impacting debugging and maintenance practices. The objective was to establish the impact of architectural choice on debugging and error correction in iOS applications, evaluating the automatic detectability of failures, the traceability of reports, and the utility of logs. An experimental study was conducted, in which two functionally equivalent native applications were developed with UIKit (imperative) and SwiftUI/Combine (reactive). Four controlled error scenarios were inserted, classified as explicit crashes and silent errors. Data were collected with Firebase Crashlytics and Xcode Debugger in forty sessions, and these were analyzed by descriptive statistics and content analysis. The results revealed that, for state inconsistencies, the UIKit architecture generated immediate crashes and automatic reports, while SwiftUI suppressed the crash and produced a silent warning invisible to automatic tools. For forced unwrapping, the architecture proved irrelevant. In silent scenarios, neither architecture offered automatic observability, which highlighted the limitations of the tools. It was concluded that the reactive architecture, by abstracting state control mechanisms, reduced explicit errors but introduced silent failures with lower traceability. The architectural decision must consider the implications for production monitoring, requiring manual log instrumentation in SwiftUI/Combine projects for errors that would be automatically captured in UIKit.

Keywords: Combine; Maintainability; Observability; SwiftUI; UIKit.

October 27, 2026

CRM IN DATA RETENTION FOR CUSTOMER POTENTIAL ANALYSIS IN THE B2B HEALTH SECTOR

Commercial management in the B2B healthcare sector faced constant challenges, requiring strategic vision and sharp attention to delivering results. The study investigated how the implementation of a CRM (Customer Relationship Management) system contributed to mitigating the loss of historical information and enhancing customer retention in the face of selling costs. A qualitative-quantitative approach of an exploratory-descriptive nature was adopted, and data were collected through a questionnaire answered by 42 professionals in the commercial area, working in the industry or in healthcare segment companies. The results revealed that, although 71.4% of respondents used computerized CRM, organizational culture imposed strong resistance, confirmed by 57.1% of professionals who relied on manual methods, such as diaries and isolated spreadsheets, for data recording and retention. A gap in training was also evident, as 24.4% of respondents rarely or never received specific training. The research inferred that the underreporting of data was not solely due to a lack of technology or technological failure, but to a deficiency in the strategic management of people and processes. The vision of the need for integrated management to generate competitive intelligence and sales predictability was reinforced, and attention was drawn to the need for more frequent training and development. Mitigating the cost of selling and enhancing customer retention depend on consistent integration between human capital and technology, generating managerial assets to increase commercial production and strategic data retention.

Keywords: Training; Sales strategy; Customer management; Strategic management; Commercial intelligence.

October 27, 2026

Evaluation of the application of Scrum in improving efficiency and adaptability in technology projects

The growing complexity of technology projects demanded approaches capable of balancing control, efficiency, and adaptability to constant changes, as traditional management models showed limitations in dynamic environments. Technology project management was evaluated before the implementation of an agile method, improvements based on iterative practices were proposed, and post-implementation performance was reassessed, seeking to identify gains in operational efficiency and adaptability throughout the project lifecycle. The research employed a descriptive case study, with a qualitative approach, in two technology sector companies. Data were collected through structured questionnaires applied before and after the intervention, complemented by documentary analysis and systematic observation over ninety days of solution application. The results showed consistent improvement in planning flexibility, greater alignment with client needs, increased delivery predictability, and enhanced team productivity. A productivity gain was the most expressive indicator, with 85.7% total agreement on the improvement of team performance after adopting the *framework*. It was concluded that the structured implementation of the method improved the management of the analyzed projects, reinforcing the capacity to respond to changes and promoting greater business value generation.

Keywords: Organizational adaptation; Incremental delivery; Agile management; Iterative planning; Team productivity.

October 27, 2026

Challenges in the operationalization of rural credit: perception of employees of a financial institution in the Southeast of Brazil

Rural credit is a crucial instrument of Brazilian agricultural policy, essential for the viability of agricultural production cycles and the development of the sector. Despite its relevance, the operationalization of rural credit has faced significant challenges in financial institutions, stemming from regulatory complexity, documentary bureaucracy, and risks inherent to agricultural activity. In this context, the study aimed to analyze the perception of financial institution employees regarding the rural credit release process, identifying difficulties, operational challenges, and opportunities for improvement. A descriptive quantitative approach was adopted, with the application of a structured questionnaire to 37 employees who work directly or indirectly in the granting of rural credit. The sample was intentional, and the data were analyzed descriptively, with the support of tabulation and graphical representation. The results indicated that the main challenges faced by financial institutions were related to excessive bureaucracy, collateral requirements, risk analysis, limitation of agent autonomy, and the need for greater technical training. External factors, such as producer indebtedness, adverse climate events, and high production costs, also negatively impacted access to credit. It was concluded that the improvement of internal processes, combined with continuous training of professionals and coordination between regulatory agents and financial institutions, can contribute to making rural credit more efficient and accessible.

Keywords: Agribusiness; Bureaucracy; Agricultural policy.

October 27, 2026

Institutional Dissonance and Privacy Barriers in the Adoption of DREX in Brazil

The perception of different stakeholders on the implementation of DREX (Real Digital) in the Brazilian financial system was analyzed, focusing on the expected impacts on security, privacy, and adoption. The study aimed to investigate the perceptions of distinct groups regarding the risks and opportunities of DREX, offering subsidies for decision-making by financial institutions and regulators. To this end, three questionnaires were applied to 415 participants, divided among professionals in finance and technology (81), cryptoasset investors (149), and the general public (185). The collected data were tabulated and subjected to quantitative descriptive analysis, complemented by a comparative analysis between groups. A consistent institutional dissonance was identified, where technical trust in the Central Bank surpassed political trust in the Federal Government. Among cryptoasset investors, an ideological rejection of DREX was observed, driven by concerns about traceability and governmental control, with an inverse relationship between technical knowledge and adoption intention. The general public demonstrated pragmatic willingness, conditioned on the absence of explicit perception of financial surveillance, a pattern termed “Pix-Privacy Gap”. Financial privacy emerged as the main transversal obstacle to adoption across all groups, and a 1% cashback incentive proved insufficient to overcome this resistance. It was concluded that voluntary adoption of DREX tends to be fragmented and conditional, depending on structured communication initiatives, digital financial education, and auditable privacy architectures that reinforce the credibility and independence of the Central Bank before society.

Keywords: CBDC; Institutional trust; Risk perception; Traceability; Financial system.

October 27, 2026

Application of Six Sigma DMAIC and Gemba Walk for the analysis of mechanical availability of mobile equipment

The inefficient management of mobile equipment maintenance routines in infrastructure works had directly evidenced impacts on mechanical availability indicators and productive performance. The study aimed to analyze the mechanical availability of equipment in a highway superstructure work, employing the Six Sigma DMAIC cycle and the Gemba Walk practice. The adopted methodology was characterized as an applied case study, of a mixed nature. Data from operational reports were collected and processed, mechanical availability indicators were calculated, and qualitative analyses were conducted through the Ishikawa Diagram. In the Define phase, routines were mapped and historical data were collected. In Measure, mechanical loss records were standardized and mechanical availability was calculated, identifying critical equipment with performance below 85%. The Analyze stage used the Ishikawa Diagram to identify root causes, and in the Improve phase, improvement actions and an implementation schedule were structured. The results revealed that certain equipment families presented performance below the acceptable threshold, with the asphalt plant standing out for its unavailability of 79%, directly impacting production. The main identified causes included the absence of preventive planning, failures in maintenance management, and the unavailability of critical inputs. It was concluded that the integrated application of the methodologies allowed not only to identify the causes of low availability but also to structure a management model focused on operational reliability and continuous improvement, proposing the transition from a reactive model to proactive, field-based maintenance.

Keywords: Operational reliability; Asset management; Performance indicators; Maintenance; Continuous improvement.