May 07, 2026
Agile Methods in Quality Management Automation
Maria da Graça Bezerra de Andrade; Jessica Suarez Campoli
Summary prepared by the ResumeAI tool, an artificial intelligence solution developed by the Pecege Institute focused on synthesis and writing.
Quality has consolidated itself as a fundamental strategic factor for the competitiveness of organizations in the contemporary market, acting as a differentiator that allows companies to meet and exceed the growing expectations of increasingly informed consumers. As highlighted by Feigenbaum (1961), quality is measured by the ability of a product or service to satisfy customer needs, which requires a robust, process-oriented organizational structure. In this sense, quality management, when implemented effectively, positions the organization at a level of excellence, allowing the creation of sustainable competitive advantages over competitors (Navarro, 2022). To operationalize these concepts, companies adopt established methodologies, such as Six Sigma and Lean Manufacturing, in addition to management systems based on the ISO 9001 standard (ABNT, 2015). This standard is based on essential principles, such as customer focus, leadership, people engagement, and process approach, aiming to ensure that stakeholder expectations are understood and met systematically.
Technological evolution has driven a significant transformation in document and requirements management, critical areas for maintaining regulatory compliance. Historically, document control was carried out through physical files and printed papers, which generated severe limitations, such as human errors, misplacements, and difficulties in access and traceability. With the advent of information technologies, there was a transition to electronic spreadsheets, which, although representing an advance, proved insufficient to manage large volumes of data and the complexity inherent in modern quality processes. According to Araujo and Coelho (2018), document management must consider the entire lifecycle of documents and their informational value, requiring systematized and integrated practices that rudimentary tools cannot supply. Moraes (2018) reinforces that traditional methods need to be complemented by computerized systems capable of offering the agility and precision required by contemporary demands.
In this scenario of digital transition, software emerges as structured tools for data manipulation, providing functions and performance that allow organizations to introduce innovations and improvements rapidly (Pressman, 2011). The integration of structured information systems allows for deeper critical analyses and more effective decision-making (Vieira Filho, 2007). In parallel, agile methods, which emerged in the 1990s as a response to traditional models seen as bureaucratic and slow, began to be applied outside of software development, reaching project management and quality management (Gomes, 2014). Although originally conceived for small teams, agile methods, such as Scrum and Kanban, show potential for optimizing processes in large corporations by emphasizing continuous feedback and rapid adaptation to changes (Dingsoyr et al., 2012). Agility derives from valuing the tacit knowledge of the team and the pursuit of simplicity and focus on people (Boehm, 2002). Thus, the central objective of this analysis is to investigate how the use of agile methods and automation through requirements management software can optimize quality management systems, promoting efficiency and compliance.
The methodological foundation of this study is based on a descriptive and qualitative approach, structured to establish relationships between the investigated variables through standardized data collection techniques. According to Kauark (2010), descriptive research often takes the form of a survey, aiming to analyze phenomena and processes in their real context. The procedure was divided into six rigorous operational steps to ensure the integrity of the results. The first step involved defining the topic and elaborating the research project, establishing the foundations for the investigation. In the second step, the Project Model Canvas methodology, developed by José Finocchio Júnior, was used to structure the initial logic of the study collaboratively and visually. This model allowed the alignment of essential project components, such as justifications, objectives, benefits, requirements, and constraints, facilitating communication and strategic decision-making (Finocchio, 2013).
The third stage consisted of a narrative literature review, which allowed the construction of a solid conceptual base on quality management, ISO 9001, and agile methods. This type of review is fundamental for gathering and critically analyzing relevant academic works, providing a broad understanding of the state of the art (Cavalcante; Oliveira, 2020). In the fourth stage, a structured questionnaire was developed, a common tool for seeking primary information directly from the researched subjects (Miranda, 2020). The instrument was designed to capture perceptions about software usability, advantages, disadvantages, and challenges in implementing agile technologies and methodologies. The fifth stage comprised data collection, carried out between January 24 and September 15, 2025, through a digital platform that ensured anonymity and the participation of professionals from different regions and sectors. Finally, the sixth stage involved the analysis and interpretation of the collected data, following ABNT standards and using criteria of clarity and objectivity.
The detailing of the Project Model Canvas revealed that the justifications for automation lie in the need to overcome “rigid” processes and the pursuit of competitive advantages. The expected final product was the validation of software use to verify real benefits. Among the identified stakeholders were quality software suppliers and end customers. The established premises considered the availability of engineers and qualified labor, while the risks involved the possibility of low questionnaire response rates, with the goal of obtaining at least 100 respondents, although the final number was 53 professionals. The timeline was divided into initiation, planning, execution, and closure phases, according to the PMBOK guide guidelines (PMI, 2021). The execution phase focused on applying the questionnaire to identify requirement management software with greater market acceptance and to evaluate the reliability of these systems from the user experience perspective (Assunção, 2019).
The results obtained from the sample of 53 professionals revealed a diverse profile, with a predominance of the age group between 36 and 45 years, representing 25 participants. In terms of gender, the sample was balanced, with 28 men and 25 women. Regarding hierarchical level, there was a strong presence of leadership roles, with 10 managers, seven professionals in management or director positions, and 23 professionals in strategic leadership positions in the overall sum. The Quality Management sector was the most representative, with 18 respondents, followed by areas such as Production and Logistics, Administration, and Engineering. This diversity of roles allowed for a comprehensive analysis of perceptions about technology in different organizational contexts.
Regarding the usability and reliability of quality management software, the data indicated a widely positive perception. Of the total participants, 34 fully agreed that these systems are secure and reliable, while 15 expressed partial agreement. Only one participant expressed total disagreement. This data corroborates the view of Assunção (2019), who states that reliability should be evaluated by both technical metrics and user experience perception. Automation, therefore, is seen as a mechanism that generates tangible results for organizations, as indicated by 37 respondents who fully agreed with this statement. The efficiency and reliability provided by automation are fundamental for continuous improvement and decision-making support (Rocha and Oliveira, 2017; Vieira Filho, 2007).
The investigation into the effective use of specific software revealed that 34 out of the 53 participating companies already use computerized systems to support quality management. Among the tools cited, software such as Qualiex, Qualyteam, SoftExpert, SAP, and 8Quali stood out. The most implemented modules in these organizations include document management, incident and non-conformity management, action plans, and performance indicator management. This scenario reflects a clear digitalization trend, aligned with the need for greater traceability and control (Pressman, 2011). The benefits most cited by professionals were the availability of real-time information, with 36 mentions, and the improvement in the level of control, with 27 mentions. Other relevant advantages included greater integration between areas (23 mentions), agility in decision-making processes (22 mentions), and reduction of internal costs (15 mentions).
Despite the benefits, software implementation faces significant barriers. The cost of maintaining licenses was pointed out by 16 respondents as the main disadvantage, followed by organizational and cultural changes and incompatibility between existing systems, both with 14 mentions. Resistance to change by the teams was identified as the biggest practical challenge, cited by 42 participants. This phenomenon is common in digital transformation processes, requiring not only infrastructure but a change in mindset (Araujo and Coelho, 2018). Furthermore, the lack of training or knowledge about the technology was mentioned by 31 professionals, reinforcing the need for investment in continuous training to ensure that the tools are used to their full potential (Assunção, 2019). The limitation of human and material resources was also an obstacle cited by 23 respondents.
Regarding the application of Agile Methods in quality management, the results were promising. Professionals indicated that the use of frameworks such as Scrum and Kanban improves communication between teams (16 mentions) and provides greater flexibility in planning (15 mentions). More efficient prioritization in requirements management automation was cited by 12 participants. According to Muniz (2023), the short development cycles and regular meetings typical of agile methodologies strengthen collaboration and facilitate early problem identification. Bueno (2023) adds that this adaptability is essential in dynamic business environments, allowing constant adjustments according to market needs. However, the difficulty in adapting short planning cycles to traditional structures was mentioned by 16 respondents, highlighting a cultural conflict that still needs to be overcome.
The discussion of the data allows us to infer that the integration between technology and agility represents a strategic opportunity for companies. Document automation, especially in organizations that still operate manually, is an urgent step to ensure compliance with ISO 9001 (ABNT, 2015). It is recommended that automation projects prioritize usability and security from the outset, incorporating service quality and user experience metrics. The involvement of top management is crucial, as leadership support is one of the pillars for successful Quality Management (Feigenbaum, 1961). Furthermore, software selection should be based on proven benefits and the ability to integrate with legacy systems to avoid rework (Dingsoyr et al., 2012). Continuous training emerges as the moderating element that allows overcoming cultural resistance and maximizing the return on technological investment.
It is concluded that the objective was achieved, as the analysis demonstrated that the application of agile methods and the use of requirements management software are effective strategies for optimizing the quality management system. The results showed that, although cultural and financial challenges exist, the benefits related to decision-making agility, process control, and real-time data availability outweigh the initial barriers. The integration between quality principles and digital tools promotes a more flexible and resilient organizational structure, capable of responding precisely to market demands and ensuring sustainable customer satisfaction.
Bibliographic References:
Araujo, Ana Paola da Silva Salgado; Coelho, Isabella Souza. Gestão documental: desafios e perspectivas na era digital. In: Encontro Regional de Estudantes de Biblioteconomia, Documentação, Ciência e Gestão da Informação, 2018.
Associação Brasileira de Normas Técnicas ISO 9000:2015 – Sistemas de gestão da qualidade – Fundamentos e vocabulário. Rio de Janeiro: ABNT, 2015.
Assunção, L. M. Confiabilidade de software e qualidade da experiência do usuário: um estudo quanti-qualitativo. 2019. 123 f. Dissertação (Mestrado em Engenharia Elétrica) – Universidade Federal de Uberlândia, Uberlândia, 2019. Disponível em: https://repositorio.ufu.br/bitstream/123456789/43523/1/ConfiabilidadeSoftwareQualidade.pdf.
Boehm, B. (2002). Get ready for agile methods, with care. Computer, 35(1), 64–69.
Bueno, L. A. Flexibilidade e adaptação em ambientes ágeis: impactos na gestão da qualidade. Revista de Engenharia e Tecnologia Aplicada, v. 11, n. 2, p. 78–92, 2023. Disponível em: https://www.revistaeta.com.br.
Cavalcante, Lívia Teixeira Canuto; Oliveira, Adélia Augusta Souto de. Métodos de revisão bibliográfica nos estudos científicos. Psicologia em Revista, Belo Horizonte, v. 26, n. 1, p. 83–102, 2020. Disponível em: <https://pepsic.bvsalud.org/scielo.php?script=sci_arttext&pid=S1677-11682020000100006>.
Dingsoyr, T., Nerur, S., Balijepally, V., & Moe, N. B. (2012). A decade of agile methodologies: Towards explaining agile software development. Journal of Systems and Software (Vol. 85, Issue 6, pp. 1213– 1221).
Feigenbaum, A. V. Total Quality Control. New York: McGraw-Hill, 1961;
Finocchio Júnior, José. Project Model Canvas: gerenciamento de projetos sem burocracia. São Paulo: Évora, 2013.
Gomes, A. F. (2014). Agile: Desenvolvimento de software com entregas frequentes e foco no valor de negócio. Editora Casa do Código.
Kauark, F.; Manhães, F.C.; Medeiros, C.H. Metodologia da pesquisa: guia prático. Itabuna. Ed. Via Litterarum, 2010.
Miranda, Gilberto José. Elaboração e aplicação de questionários. In: NOVA, Silvia Pereira de Castro Casa et al (org.). Trabalho de Conclusão de Curso: uma abordagem leve, divertida e prática. São Paulo: Saraiva Educação, 2020. p. 216-229
Moraes, Margarete Farias de. Gestão de documentos e arquivos: fundamentos e práticas. Universidade Federal do Espírito Santo, 2018. Material didático.
Muniz, R. Metodologias ágeis aplicadas à gestão da qualidade: uma abordagem prática. Revista Brasileira de Gestão e Desenvolvimento, v. 19, n. 3, p. 45–60, 2023. Disponível em: https://www.revistabgd.com.br.
Navarro, Bruno. Conheça a história da qualidade e seu uso na gestão empresarial. 2022. Disponível em: https://bdm.unb.br/bitstream/10483/21176/1/2018_RonaldoRodriguesPacheco_tcc.pdf.
PMBOK. Guia de Conhecimento em Gerenciamentos de Projetos (Guia PMBOK). 7° Edição. Português, 2021.
Pressman, R. S. Engenharia de software: uma abordagem profissional. 7ª Edição. McGraw Hill, 2011.
Rocha, Tatiana Maria; OLIVEIRA, Lucas Pereira de. Automação do sistema de gestão da qualidade: um estudo de caso em empresa de médio porte. Revista Produção Online, v. 17, n. 4, p. 1304-1325, 2017.
Vieira Filho, Geraldo. Gestão da Qualidade Total: uma abordagem prática. 2ª edição – Campinas, SP: Editora Alínea, 2007.
Executive summary from the Final Course Work of the Specialization in Project Management of the MBA USP/Esalq
To learn more about the course, click here and access the MBX Academy platform